Ratified by Board of Directors on January 26, 2017
Amended by Board of Directors on April 28, 2017; June 5, 2017
The name of this organization shall be Family Life Coaching Association, referred to as FLCA.
Purpose and Definitions
The Family Life Coaching Association is an educational professional organization for coaches working in the realm of family life. Family life coaching is a process where a client and a trained coach work together to achieve client-identified family goals. The process is collaborative and client-directed, working from a strengths-based perspective. Family life coaches utilize research-based coaching strategies and techniques to encourage and support the competence and achievement of client-identified goals. They build respectful, trusting relationships with parents, children, and/or families in order to facilitate positive growth in family life, enabling families to maximize their strengths and potential.
The mission is to create research-based, globally recognized credentials, training standards, and networking opportunities for family life coaches. The vision is to elevate and lend credibility to the practice of family life coaching by serving as the collaborative center for the field. Values include professionalism, valuing coaching as a service to families, inclusivity of professional fields involved in family life coaching, collaboration, and awareness of evolving practices. Goals are fluid, depending on need, but include family life coaching standards, credentialing, networking, and support.
The fiscal year runs from January-December.
Any person or organization interested in promoting the purpose, mission, vision, and goals of the FLCA is eligible for membership rights. Membership classes include full member, student member, and organizational member. Each person has one vote. Organizations receive two individual memberships, thereby allowing for no more than two votes per organizational membership. Members of FLCA are expected to pay annual dues, amount to be approved by the Board of Directors. Members do not have any title, interest or rights to any real or personal property of FLCA.
Meetings of members will occur at FLCA conferences or via webinar. Any required membership voting will be done through online formats.
Board of Directors
The Board of Directors function as a bridge to the membership by guiding the direction of the organization, communicating with members, planning for the future of FLCA, volunteering, and creating policy.
Number and selection.
The Board of Directors typically contains up to 13 members, including five Executive Board members, seven committee chairs, and twomembers-at-large. Some directors may be members of the executive board as well as a committee chair. In the case of all seven committees having co-committee chairs, the Board of Directors may be as many as 20 but no fewer than 5. Directors are elected bi-annually by the full membership, including chairs of committees. Directors winning by a majority of the voting members of the full membership will take office at the beginning of the fiscal year (January).
Board of Director vacancies.
In the event a board of director is no longer able to serve out her or his term, the Structure/Sustainability Committee will solicit a replacement. Approval of the replacement will occur with a simple majority of the current Board of Directors. The new Director will finish out the original person’s term.
Removal of a Board member.
In the event it is deemed necessary to remove a board member, the removal will occur with a simple majority of the current Board of Directors. Notification will be given to board members two weeks in advance of the vote.
Terms of office.
Each director will serve for two years and may serve for three consecutive terms. Any dues-paying member is eligible to serve.
Meetings of the Board of Directors
Board meetings are held every other month via a virtual platform, with a minimum of 4 meetings per year. Additional board meetings may be called, as needed, upon consensus of the Executive Board. Committee chairs will be required to designate a committee member representative if they will be absent. Any board member missing more than 50% of the regularly scheduled board meetings within the year may be asked to resign. Resignation will not affect their membership in FLCA, however.
A quorum will consist of simple majority of the number of filled Board seats. If a quorum exists when a meeting starts, business and voting may continue to take place even if a Director leaves the meeting early.
In order to conduct business in a timely fashion, it may be necessary to take action outside of a regular meeting. In this case, all members of the Board of Directors will be contacted via email for their input and/or their vote.
A minimum of one face-to-face annual board retreat will be held each year in order to facilitate the mission and vision of FLCA. Although attendance is not required, all board members are strongly encouraged to attend.
Executive Board of Directors
Family Life Coaching Association has a Chair, Vice Chair, Treasurer, Secretary, and one Board of Director member-at-large serving on its Executive Board. The Executive Board meets monthly to discuss issues and prepare agendas for the larger board. All five members have executive board voting rights, with simple majority deciding any vote. Grant monies will be distributed via consensus of the Executive Board with no member of the Board or membership-at-large personally benefitting from grant funds that are unrelated to the business of FLCA.
The Chair serves to head the organization’s direction and lead the operations of FLCA. The Chair is to manage all business, meetings, and services of FLCA. She or he will preside at meetings, ensure the business of FLCA is being completed, and foster communication between board members, committees, FLCA members as well as other appropriate associations, agencies or entities.
The Vice Chair serves to support and make decisions with the Chair regarding the direction of the organization, and may or may not succeed the Chair at the end of his/her term. She or he will chair meetings in the Chair’s absence. The Vice Chair will help identify direction and will make recommendations to the Chair and Executive Board.
The Treasurer maintains records of the organization’s finances and reports the ongoing financial status to the board bi-monthly and to the membership annually. The treasurer collects and assures deposit of monies collected. The Treasurer seeks outside financial assistance when appropriate.
The Secretary records board meeting minutes, shares them with the board, and communicates directly with the members regarding board operations and various other topics. She/he is also responsible for handling any formal correspondence within FLCA as well as with other associations, agencies or entities.
The Board of Director member-at-large will assist the Executive Board in whatever capacity is necessary, depending on the particular issues and needs the Executive Board may have at the time.
FLCA committees include conference, events planning, membership, networking, standards, structure/sustainability, and student.
The conference committee handles all logistics of planning, preparation and delivery of a conference for members as well as non-members and includes a number of subcommittees to navigate all issues related to offering a conference.
The events planning committee is involved with planning, preparing and carrying out the logistics of various events including webinars and presentations. This also includes promotion of events before-hand and coordination of follow-up procedures.
The membership committee encourages and sustains membership in FLCA through seeking and promoting membership. It also connects with new members and current members regarding organizational events and announcements.
The networking committee fosters communication, collaboration, and connections among Family Life Coaching professionals. The committee works to drive forward the FLCA mission by creating and promoting opportunities for interdisciplinary dialogue and partnerships between members and other professional organizations.
The standards committee’s work revolves around maintaining professionalism in Family Life Coaches. This committee reviews standards and requirements of other related credentialed fields and recommends global standards and requirements for consideration and adoption for FLC. On a continual basis, the Standards Committee will facilitate the monitoring of credentials for members and engage in collection and analysis of data related to Family Life Coaching.
The structure/sustainability committee works to ensure the strength and longevity of FLCA. Board member elections, maintenance of organizational positions and committee structure, maintenance of bylaws, strategic planning related to short and long term goals, as well as budgetary work, grant writing and solicitation of donations are committee charges.
The student committee works with student members, encouraging student participation in FLCA. This committee assists students in any FLCA positions they may hold as well as helping identify needs of current and graduated students regarding employment, mentorship and research.
Committees meet on a regular basis, according to their membership availability and committee needs. Committee progress is reported prior to each Board of Director meeting as well as quarterly for the full membership. Minutes and details of committee meetings are kept by the committee chair(s). Committee members in good standing attend no less than 50% of the committee meetings.
Committee chairs are decided by a majority of the voting members of the full membership and serve as chair for a two-year term. Committee chairs may serve three consecutive terms.
Committees may be created or dissolved according to need of the organization. Either process will be initiated by the Executive Board and decided by a simple majority vote of the full Board.
Indemnification and Insurance
FLCA indemnifies each person made (or threatened to be made) a party to any civil, criminal administrative, arbitrated or investigative proceeding. FLCA may also purchase insurance against any liability.
The Family Life Coaching Association operates from a research-based, strengths-based, and bioecological family science perspective, actively working to be inclusive of all families, regardless of how family is defined. FLCA embraces all who are seeking to improve family life and does not discriminate on the basis of national origin, ethnic origin, race, color, gender, gender identity or expression, age, ability or disability, religious or spiritual beliefs, marital status or citizenship.
These bylaws may be amended at any time by a two-thirds majority of the Board of Directors either in person or via an email process following a regular meeting or board retreat.
These bylaws are kept on record by the Secretary and shared with the board of directors and membership as needed.
These bylaws are subject to change without the need to file amendments to the articles of incorporation, submitted to the state of North Carolina.